The purpose of chapter meetings are to conduct the business of the group. The National Association of Parliamentarians offer the following topics for an agenda when conducting society business:
- Call to order
- Opening ceremonies (Meditation, singing)
- Rules of order: Chair asks parliamentarian to present the rules for the order of the day.
- Introduction of guests
- Roll call
- Minutes: If distributed previously, the secretary does not read them.
- Correspondence
- Report of the Treasurer
- Report of Officers
- Standing Committees
- Special Committees
- Special orders
- Unfinished business
- New business
- Announcements
- Program
- Adjournment
These 17 points are for reference in developing a chapter meeting. The importance of an agenda must not be overlooked. Agendas along with attendance records (Roll call, sign-in sheets) should be kept in the chapter files along with the minutes from the meeting. These documents serve as an official record of chapter actions/votes/reports for future reference.
Taken from 2011 Leadership Development Conference Handbook. 2011. Southeast Regional Conference, Louisville KY.
No comments:
Post a Comment