Tuesday, August 9, 2011

Chapter Meetings - Are your following the agenda?

The purpose of chapter meetings are to conduct the business of the group. The National Association of Parliamentarians offer the following topics for an agenda when conducting society business:
  1. Call to order
  2. Opening ceremonies (Meditation, singing)
  3. Rules of order: Chair asks parliamentarian to present the rules for the order of the day.
  4. Introduction of guests
  5. Roll call
  6. Minutes: If distributed previously, the secretary does not read them.
  7. Correspondence
  8. Report of the Treasurer
  9. Report of Officers
  10. Standing Committees
  11. Special Committees
  12. Special orders
  13. Unfinished business
  14. New business
  15. Announcements
  16. Program
  17. Adjournment
These 17 points are for reference in developing a chapter meeting. The importance of an agenda must not be overlooked. Agendas along with attendance records (Roll call, sign-in sheets) should be kept in the chapter files along with the minutes from the meeting. These documents serve as an official record of chapter actions/votes/reports for future reference.

Taken from 2011 Leadership Development Conference Handbook. 2011. Southeast Regional Conference, Louisville KY.

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